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GODIVA CALIFORNIA APPLICANT AND PERSONNEL PRIVACY POLICY

Last Updated: May 14, 2024

This California Applicant and Personnel Privacy Policy (“CA Personnel Privacy Policy”) notifies you about Godiva Chocolatier, Inc.’s (“Godiva,” “we,” or “us”) privacy practices, including how we collect, use, and disclose information about you in connection with your employment or other engagement, when you access or use LinkedIn.com (“Career Portal”) to look at job opportunities at Godiva, or when you otherwise interact with us, such as through our human resources or other support channels.

This CA Personnel Privacy Policy sets forth our privacy practices as required by the California Consumer Privacy Act of 2018 (“CCPA”), as amended by the California Privacy Rights Act (“CPRA”). The CA Personnel Privacy Policy applies only to individuals residing in the State of California who are considered “Consumers” under the CCPA and from whom we collect “personal information” as described in the CCPA. We provide you this notice because, under the CCPA, California Residents who are our current or former employees, officers, directors, contractors, agents, consultants, agent workers, job applicants, and any other individuals who currently work or previously worked for us (“Personnel” or “you”) qualify as Consumers. Where we refer to employment, engagement, or work, in this CA Personnel Privacy Policy, we do so for convenience only, and this should in no way be interpreted as purporting to confer employment status on non-employees to whom this CA Personnel Privacy Policy also applies. This CA Personnel Privacy Policy does not form part of any contract of employment or engagement, does not confer any employment status or contractual right on any Personnel, and does not place any contractual obligation on us.

If you are a California business contact, please refer to our California Business Contact Privacy Policy or a description of our privacy practices in that context.

We may change this CA Personnel Privacy Policy from time to time. If we make material changes, we will notify you by revising the date at the top of this CA Personnel Privacy Policy and, in some cases, we may provide you with additional notice (such as adding a statement to the Career Portal and employee intranet or sending you a notification). We encourage you to review the CA Personnel Privacy Policy often to stay informed about our information practices and the choices available to you.

CONTENTS

Applicability of Other Policies

Collection of Information

Use of Information

Disclosures of Information

Sales and Sharing of Personal Information

Your California Privacy Rights and Choices

Contact Us

APPLICABILITY OF OTHER POLICIES

This Policy does not cover our processing of personal information collected from you as a Godiva customer or a visitor of our websites outside the scope of your employment, engagement, or application. To learn more about Godiva’s privacy practices in these cases, please read our online Privacy Policy.

In some cases, you may provide personal information to third parties that we work with. This could be, for example, when you opt-in at your own discretion to services or benefits programs provided by third parties to our personnel. By participating in such services or benefits programs, you understand that the collection of your personal data is subject to separate privacy policies of the third party organizations.

COLLECTION OF INFORMATION

We may collect personal information from you in a variety of different situations, including but not limited to, on our website, your mobile device, through email, in physical locations, through the mail, and/or over the telephone. We do not have a significant number of employees residing within California.  To the extent we have employees within California or have California applicants apply to position that we may post, we may collect the following categories of personal information from California Personnel, which will depend on the particular business purpose for which we collect it:

Categories of Personal Information

Examples of Personal Information

Identifiers.

A real name, alias, postal address, unique personal identifier, Internet Protocol address, email address, account name, Social Security number, driver's license number, passport number, or other similar identifiers.

California Customer Records.

A name, signature, Social Security number, or, address, telephone number, passport number, driver's license or state identification card number, education, employment, employment history, bank account number, or any other financial information, medical information, or health insurance information.

Protected classification characteristics under California or federal law.

Age, race, national origin, citizenship, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), information relating to same sex benefits, veteran or military status.

Commercial information.

Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.

Biometric information.

Genetic, physiological, behavioral, and biological characteristics, or activity patterns used to extract a template or other identifier or identifying information, such as, fingerprints.

Internet or other similar network activity.

Browsing history, search history, information on a consumer's interaction with a website, application, or advertisement.

Sensory data.

Audio information (such as call recordings).

Professional or employment-related information.

Current or past job history or performance evaluations.

Inferences drawn from other personal information.

Profile reflecting a person's preferences, characteristics, predispositions, attitudes, abilities, and aptitudes.

Monitoring: We reserve the right to monitor the use of our equipment, devices, computers, network, applications, software, and similar assets and resources within California. In the event such monitoring occurs, it may result in the collection of personal information about you. This is not meant to suggest that all Personnel will in fact be monitored, but to alert you that when using Godiva equipment and resources, you should not have any expectations of privacy with respect to your use of such equipment or resources. We will ensure that any personal information generated by this monitoring is treated in accordance with this Policy.

Godiva obtains the categories of personal information listed above from the following categories of sources:

USE OF INFORMATION

When you apply for a position on our Career Portal, we use your personal information to evaluate a potential employment relationship with you and for other business purposes. In particular, we may use personal information to:

If you are hired, we may process your personal information in connection with your employment or engagement, in particular for the following business purposes, amongst others:

DISCLOSURES OF INFORMATION

To the extent that we have had employees or applicants within California to whom this privacy policy applies, we may have disclosed certain categories of personal information for business purposes to certain categories of recipients, which could include the following:

Category of Personal Information

Categories of Recipients

  • Identifiers

  • Service providers, such as Benefits Administrators, Payroll Processors, Personnel Management Providers, Legal Service Providers, IT and Security Providers.
  • California Customer Records
  • Benefits Administrators, Payroll Processors, Personnel Management Providers.
  • Protected classification characteristics under California or federal law
  • Benefits Administrators, Payroll Processors, Personnel Management Providers.
  • Commercial information
  • Legal service providers, IT and Security Service Providers.
  • Internet or other electronic network activity
  • IT and Security Service Providers.
  • Professional or employment-related information
  • Benefits Administrators, Payroll Processors, Personnel Management Providers, Legal Service Providers, IT and Security Service Providers.
  • Inferences
  • IT and Security Service Providers.

We do not use or disclose sensitive personal information for the purpose of inferring characteristics about you.  We will not retain your personal information for longer than is reasonably necessary to carry out the purposes we disclose in this CA Personnel Privacy Policy.

SALES AND SHARING OF PERSONAL INFORMATION

California law requires that we provide transparency about personal information we “sell” or “share.” “Sale,” for the purposes of the CCPA, broadly means scenarios in which we have disclosed personal information with partners in exchange for valuable consideration, while “sharing” means we have disclosed information to a third party for cross-context behavioral advertising. We do not “sell” your personal information. However, we do “share” your personal information by allowing our advertising partners to collect identifiers and internet or other electronic network activity via our Services to show you ads that are targeted to your interests. We do not knowingly sell or share personal information about consumers under the age of 16.

We engage others to provide analytics services and serve advertisements across the web and in mobile apps. These entities may use cookies, web beacons, device identifiers, and other technologies to collect information about your use of our Career Portal and other websites and applications, including your IP address, web browser, mobile network information, pages viewed, time spent on pages or in mobile apps, links clicked, and conversion information. This information may be used by Godiva and others to, among other things, analyze and track data, deliver advertising and content targeted to your interests on our Career Portal, and better understand your online activity. For more information about interest-based ads, or to opt out of having your web browsing information used for behavioral advertising purposes, please visit www.aboutads.info/choices.

YOUR PRIVACY RIGHTS AND CHOICES

Subject to certain limitations, you have the right to (1) request to know more about the categories and specific pieces of personal information we collect, use, and disclose, (2) request correction of your personal information, (3) request deletion of your personal information, (4) opt out of any “sales” or “sharing” of your personal information that may be occurring, and (5) not be discriminated against for exercising these rights. You may make these requests by calling 800.946.3482 or sending an email to letters@godiva.com. We will verify your request by asking you to provide information related to your recent interactions with us.

If we receive your request from an authorized agent and they do not provide a valid power of attorney, we may ask the authorized agent to provide proof that you gave the agent signed permission to submit the request to exercise rights on your behalf. In the absence of a valid power of attorney, we may also require you to verify your own identity directly with us or confirm to us that you otherwise provided the authorized agent permission to submit the request. If you are an authorized agent seeking to make a request, please call 800.946.3482.

CONTACT US

If you have any questions about this Policy, please contact us 800.946.3482.